Project KPIs

This article explains how the Project KPIs that appear on the Analysis>KPI page are calculated.

Overview

Eight standard KPIs come defined in the system:

1. Overall
2. Budget
3. Schedule
4. Scope
5. Risk
6. Issue
7. Resource
8. Quality

Budget, Schedule, Scope, and Resource KPIs –  objective, calculated measures of project forecast versus baseline plans.

Risk and Issue KPIs – calculated based on the average of Probability * Impact for every risk and issue on the project; the probability and impact values are subjective assessments from the project manager.

KPI Quality – copied from the Project Status field which is the project manager’s subjective assessment of the project’s health.

The calculations for the standard KPIs can be modified upon request. New KPIs can be developed in a customization project.

Where do KPIs Appear?

KPIs are displayed on the Analysis>KPI page. KPI indicators for each project are displayed in columns to the right of all columns in the selected project View.

[We recommend that you define a project View with few fields for use on the KPI page.]

ResourceFirst Standard KPIs and Business Rules

Every KPI gets a number: 3=Red, 2=Yellow, 1=Green.

Overall: Average of the other KPIs.

 

Budget: Percent deviation of forecast cost to Official baseline cost

If >10% Red, <= 10% and > 0% Yellow, <=0  Green.

Value: ((Financial Forecast) – (Official Baseline)) / (Official Baseline)

 

Schedule: Percent deviation of forecast duration to Official baseline duration.

If >10% Red, <= 10% and > 0% Yellow, <=0 Green.

Value: (EndDate-Official BaselineEndDate) / (Official BaselineEndDate- Official BaselineStartDate)

 

Resource: Percent availability of resources to meet demand.

If >95% allocated Green , <= 95% and > 70% Yellow, <= 70% Red

Value: Labor Allocated / Labor Forecast

 

Scope: Assumption: if total resource demand increases over baseline then scope also increases.

If >10% Red, <= 10% and > 0% Yellow, <=0 Green

Value: ((Labor Forecast) – (Official Baseline Labor)) / (Official Baseline Labor)

 

Risks and Issues: Average of the probability times impact of ALL defined Risks or Issues on the project

If >15 Red, > 4 Yellow, <= 4 Green

Value: Calculate each risk or issue using Impact * probability (each gets a number from 1 to 5) and take the average.

 

Quality:  This is a subjective health assessment status set by the project manager.

Copied from the Green/Yellow/Red Status value entered on the Project Data page or in a form.