Responding to Requests
This Document can be found in the following categories:
- Activate the Request module
- Modify request values if appropriate
- Right click one or more rows and select a response (Accept,
- Click menu REQUEST-SAVE REQUESTS
Response Notification at Get Data
If you have modification rights to all resources when you Get
Data, you will be notified if any requests are pending. "Pending"
here means "Requests in the Submitted state".
This message shows the count of requests in Submitted state from
ALL projects in the database for the downloaded resource
If the selected project node has no projects with pending requests,
there will be no requests that can be responded to when the Request Module
is opened. The Response Required sheet is not visible in this
When the resource manager opens the Request Module,
the Response Required worksheet is active if there are any pending
requests. Right click one or more rows to respond.
An asterisk to the left of the row indicates that there is an
assignment present on the Effort Forecasts sheeet for the requested
The ACCEPT menu item is enabled if resources are checked out in
the current session; if resources are not checked out, only the
REVIEW and REJECT state choices are enabled.
manager can change the values on the Response Required sheet
for Accepted requests before saving them. The Effort
Forecasts assignments will have the changed values. This does
NOT change the request value.
When the resource manager clicks REQUEST-SAVE
REQUESTS, Accepted requests are used to create assignments on the
Forecasts sheet, an automatic SAVE DATA (to the database) operation
is completed, and then the requests are saved to the database with their
After the SAVE REQUESTS operation is finished, Accepted and
Rejected requests appear on the Requests to Me worksheet and no
longer appear on this sheet.
The availability (capacity minus total demand) of the resource
or skill on the selected request row.
Current Effort values:
The current Effort Forecast values if the selected
request is an update request.
The currently selected request with original values unless
modified in this session.
Color highlighting in row 3 shows where current availability0*
cannot satisfy request demand.
Current availability is calculated by subtracting ALL demand on the
Resource Demand sheet from Capacity for the resource (or for all
the resources who have the required skill). Demand on the Resource
Demand sheet is a function of optimization and filter
selections (such as the Priority Filter).
This means that the priority of the requesting project is not
considered directly. The color analysis should be treated as a
gross indicator of availability.
To get a more accurate reading of availability for a higher
priority project, set the Priority Filter to include only projects
at or above the priority of the requesting project.